EA to Directors

Job Summary:Company: Cuffe & TaylorDepartment: ManagementLocation: Farringdon, LondonReports to: Managing DirectorWorking Hours: Full time, 40 hours per week with extra weekend working throughout festival season onsite. Some travel required. Role DescriptionCuffe & Taylor operates Lytham Festival, The Piece Hall Live, Scarborough Open Air Theatre, BedfordPark Concerts, Cardiff Castle and many other sites. Cuffe & Taylor also Produce and Promoter over 1,500 theatrical shows across the UK and Internationally each year and project manage a major London attraction. The successful candidate will provide a high level of administrative and onsite support to the Directors. Discretion, excellent communication and great people skills are vital to the success of this role. The Executive Assistant will be responsible for diary management, scheduling, correspondence and will oversee the preparation for meetings, travel logistics and general administration. There will be a large proportion of the role managing the expenses of the Directors and coding and accounting for these in various budget lines across the business, so an understanding of accounting procedure and VAT is a bonus.During off-season, responsibilities will be those of a typical Executive Assistant but during summer periods, the role will be a hybrid of EA work and Event Management onsite at festivals and events. As such it would suit someone with an event management background who also has excellent administrative and communication skills. Who you areCompetencies / Skills / Knowledge / Experience Demonstrable experience in an EA role supporting at Director level within a fast-paced environment - ideally you will have supported multiple people concurrently Ability to work effectively under pressure and to tight deadlinesKnowledge of live music industry and event management experience would be advantageousExcellent attention to detailExcellent command of written English with copy accuracyExcellent IT skills with proven experience with Microsoft OfficeProfessional and friendly telephone manner Behaviours The following attributes determine how the role will be carried out and are required to be a successHigh level of integrity and discretionRespond to changing priorities and urgent situations with flexibility to adapt to different environmentsExtremely well organised and self-motivatedStrong ability to work on own and use initiativeConfident and outgoing approachHands on approachDelivers high quality workConfident to solve problems effectively and efficientlyAbility to interact with staff across all levels of the organisationBigger-picture and forward-thinking mindsetWhat the role includesProvide extensive diary management for the Directors - including arranging internal and external meetings, events and conference callsWhen onsite the team works event hours which can be antisocialAssist the Directors by carrying out administrative and private office assignments as requiredLiaise with heads of department across Cuffe & Taylor and Live Nation and high-profile external stakeholdersScreen calls/incoming mail – be an effective gatekeeper; take messages efficiently and accurately; receive visitorsMonitor staff absence and holidays through the HR systemCarry out any research and prepare findings in a comprehensive and concise formatOversight of the processing of expenses for the Directors and own company card on a timely basis.Overseeing daily tasks relating to the Director’s travel, diary and various administration tasksLiaise with contractors on site for guest area requirements and welcoming and advancing of guest informationMain point of contact for the Director’s guest ticketing and accreditation requestsAdditional duties as required by business needs and objectivesEqual OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion.  You will be working in an inclusive environment and be encouraged to bring your whole self to work.  We will do all that we can to help you successfully balance your work and homelife.  As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.  It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyCuffe & Taylor is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.APPLICATION DEADLINE: 29TH APRIL 2024. We reserve the right to close applications at any time.#CuffeandTaylor