Executive Assistant

nCino offers exciting career opportunities for individuals who want to join the worldwide leader in cloud banking. We are in search of an experienced Executive Assistant to become a valuable addition to our team in Lehi, UT. In this position, you will offer outstanding assistance to our C-Suite executives, encompassing tasks like coordinating meetings and logistics, overseeing leadership schedules, arranging travel, handling confidential information, creating presentations and reports, and providing support for top-level projects. We are specifically interested in an individual with a sharp attention to detail, a proactive approach, a strategic mindset, and exceptional organizational abilities to seamlessly integrate their Executive Assistant expertise into our organization. Key Responsibilities:Activities will be applicable to support of C-Suite leader(s)Calendar Management: Coordinate and manage complex calendars, including scheduling and organizing appointments, meetings, and travel arrangements. Proactively anticipate schedule conflicts and resolve them efficiently. Prioritize and allocate time effectively based on the executive's preferences and priorities.Meeting Coordination: Schedule, prepare for, and coordinate meetings, conferences, and teleconferences. Prepare meeting agendas, documents, and presentations. Attend meetings, take accurate minutes, and distribute them to relevant participants. Follow up on action items and ensure timely completion.Provide preparation support to executive meetings. Arrange and handle logistics for key customer meetings, company leadership meetings, and events; schedule meetings, ensure agendas are prepared; assist in developing and distributing presentation materials.Communication Management: Serve as the primary point of contact for internal and external stakeholders. Screen and prioritize incoming calls, emails, and correspondence. Draft and edit communications, including emails, memos, and reports, on behalf of the executive. Maintain professionalism and discretion in all communications.Travel Arrangements: Arrange domestic and international travel logistics, including flights, accommodations, transportation, and visa requirements. Prepare detailed itineraries and travel documents. Monitor travel changes and proactively address any issues that may arise.Document Management: Create, edit, and proofread various documents, presentations, and reports. Handle sensitive information with discretion.Relationship Management: Build and maintain effective working relationships with key stakeholders, both internal and external. Liaise with colleagues, clients, partners, and vendors on behalf of the executive. Represent the executive's office professionally and diplomatically.Project Support: Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data, and prepare reports or presentations. Coordinate cross-functional teams and ensure timely progress and completion of projects.Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion and professionalism. Maintain confidentiality in all matters related to the executive's office, including personnel matters, financial information, and business strategies.Proactively provide backup support to the other members of the administrative team as necessary.Skills and Qualifications:Required:Bachelor’s degree or equivalent prior experience in business administration or related field 2+ years in a progressively responsible administrative support role supporting senior level executive(s)Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines; must be flexible and adaptable to changing priorities and deadlinesStrong attention to detail and exceptional written and verbal communication skillsExhibit sound judgment and decisiveness while anticipating problems and taking initiativeAbility to maintain confidentiality and exercise sound judgment in handling sensitive informationExcellent interpersonal skills and the ability to build relationships with diverse stakeholdersExcellent problem-solving and decision-making abilitiesProfessionalism, poise, and the ability to represent the executive's office effectivelyDesired:Certification or training in administration Prior banking and/or financial institution knowledge and/or experiencePhysical Demands and Working Environment:The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptionsPhysical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange informationVision: See in the normal visual range with or without correctionHearing: Hear in the normal audio range with or without correctionHours:8 am – 5 pm with occasional after-hours support as needed If you thrive in a high-energy, entrepreneurial environment, we invite you to share your passion, ideas and excitement at nCino. nCino provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability, genetics or other protected groups. In addition to federal law requirements, nCino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.nCino is committed to the full inclusion of all qualified individuals. As part of this commitment, nCino will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at recruiting@ncino.com. Our commitment to inclusion and equality includes a strong belief that the diversity of our team is instrumental to our success.  We strive to create workplaces where employees are empowered to bring their authentic selves to work.