Executive Assistant

Job Summary:Live Nation / Secret Sounds is one of Australia’s largest and most dynamic music groups, spanning virtually all segments of the music industry. We produce the country’s pre-eminent music & arts festivals, domestic and international touring and we develop and manage our own venues and have a booking agency business Village Sounds.As the Executive Assistant to one of our Executive Leaders, you will be responsible for both high-level executive support tasks and running alongside and managing aspects of the Director’s investments, personal and business activities as required.Responsibilities/ what they’ll be doing:Professional collaborative executive support including managing complex diary appointments and emails, identifying priorities and scheduling accordingly, responding where appropriate, and highlighting diary items and emails requiring attention;Coordinating domestic and international travel arrangements, meetings, conference calls and external appointments; Keeping up to date with the music, arts and culture scenes both nationally and internationally, and regularly sharing new discoveries and recommending ideas and potential areas of interest; Communicating with  staff, key stakeholders and external clients and suppliers on behalf of Director.Administration and reporting of business expenses; Flagging approvals and checking with staff and the Director to sign documents on behalf of the Director. Remaining ‘two steps ahead’ overseeing business, personal, and at times, taking initiative and making recommendations and options to ensure requirements are managed swiftly and appropriately; Assist the Director and teams within Venue Development, Touring, Record Label / Publishing, Hospitality Group Artist Management – help with tour schedules and booking travel and accomBe cost conscious and try to make savings on travel and office spends where necessary for any of the businesses that requires assistance with ordering and booking. Other projects and administrative tasks, including assisting the wider team as required. Who & What are we looking for:Minimum of 3 years’ experience and/or background in a creative, arts, and/or ideas-driven environment;High level computer literacy – Apple Mac/MS Office proficiency across Excel, Word & PowerPoint; Knowledge of Workday and Concur would be useful.A passion for music, the arts, and restaurants/barsA creative background in arts and/or culture with a genuine interest in modern business practices;Outstanding organizational skills with the ability to multi-task and prioritise across multiple businesses;Excellent written and verbal communication skillsDemonstrated ability to maintain confidentiality and discretionApproachable and positive demeanourA proven trusted ally with diplomatic stakeholder management, sensitive to relationships and situations;Flawless attention to detail#LNAPAC #LI-KH3