Executive Assistant - Maternity Cover

Who are we?Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.  A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.  Executive Assistant - Maternity CoverJob Summary The Executive Assistant reports to two VP’s, supporting the function on the following tasks and responsibilities.  Meeting and Event Planning/Preparation Organizes and attends meetings, as and when required Develops agendas and prepares meeting materials (such as presentations / reports) Co-ordinates stakeholders globally  Organising appointments and meetings, this includes coordinating stakeholders across our sites in Europe and Globally Plans and organizes attendance to various board and management meetings  Supporting the EMEA management team as and when required   Admin  Coordinates complex calendars Creating schedules for trips Booking travel; flights, cars, hotels etc.  Communications Maintains confidentiality and deals with information that is highly sensitive Deals with correspondence, takes dictation / minutes Able to communicate clearly with the team and stakeholders Ensuring relevant internal and external stakeholders are aware of relevant commitments, and any documents required are received and distributed in a timely manner Screening telephone calls and emails, dealing with enquiries and requests, whilst handling them in an appropriate manner  Special Projects Coordinates special projects as needed  Budgeting and Expense Management Processes expense reports and POs and proactively manages to completion Manages departmental budgets  Person Specification Confident and determined Articulate and assertive Strong interpersonal skills Focused and driven Flexible, adaptable and self-motivated  A pro-active worker, ability to take initiative and work unsupervised Ability to cope in a rapidly changing environment and work under pressure Strong multi-tasking abilities A team player A friendly and approachable attitude to work 5+ years’ experience working at VP or Board Level  Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.