Executive Assistant- Hybrid- Los Angeles

Who we are HopSkipDrive ’s mission is to create opportunity for all through mobility. Our innovative, supplemental school transportation solutions are used by over 600 school districts, charter schools, nonprofits, government agencies, as well as busy families to safely and reliably get kids where they need to go. Student transportation is the largest mass transit system in the U.S. The way kids get to and from school has a direct impact on our kids, families, schools and communities. While school districts spend $28 billion annually on transportation, only 30% of kids get to school on a bus. The current system can no longer meet all the transportation needs of our districts, schools and families — and its shortcomings are causing inequities in educational access that are affecting the welfare of millions of kids each day. HopSkipDrive is taking a different approach to arranging safe, reliable school transportation that meets needs that aren’t being addressed by the current system, helping to fill gaps and supplement the student transportation options available. We create personalized transportation solutions for the one to the many, and everything in between. We’re a company with heart Our partnerships with school districts, child welfare agencies and nonprofits ensure equitable educational access for the most vulnerable populations, including youth in foster care, children experiencing homelessness and students with disabilities.  We understand that the difference between struggle and success can sometimes be as simple as the ability to show up, which is why we’re on a mission to use innovative technology — coupled with operational expertise and new ways of thinking — to help kids reach their full potential by providing a safe, dependable way to get them where they are going. We’re an awesome place to work Our company culture has been well-recognized — HopSkipDrive has been named to Fast Company’s Most Innovative Companies list, as well as Best Places to Work lists from Built In LA, Comparably, Inc., and the Los Angeles Business Journal. Comparably also named us a Best Company for Professional Development, as well as to its Best CEO and Best CEOs for Women lists. We’re growing rapidly Founded by three moms as a solution to their own transportation challenges, we now operate across over 13 states across the country. We continue to expand at a rapid pace, making the Inc. 5000 list four times, as well as the Deloitte 500 Fast-Growing Technology list. HopSkipDrive has raised $100M in funding to date. Your role:  HopSkipDrive is seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to our CEO.  You will be responsible for providing high-level administrative support including, managing her calendar and schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of the executive office.   What you’ll do:  Manage professional and personal scheduling including organizing meetings, preparing agendas, taking minutes, scheduling appointments and making travel and accommodation arrangements Create and provide meeting briefs around topic and attendees to ensure advanced meeting preparation Track and manage expense reports Handle confidential and sensitive information with discretion and professionalism Act as a gatekeeper, screening and prioritizing incoming communications Increase bandwidth and productivity by anticipating needs and taking ownership of planning, executing and delegating  Prepare and edit correspondence, communications, presentations and other documents Conduct research, compile data and prepare reports as needed Assist with special projects and initiatives as assigned Maintain professionalism and strict confidentiality with all materials  What you’ll bring  Bachelor’s degree required Minimum of 3 years proven experience as an Executive Assistant or similar role supporting the CEO and C-Suite level executives Excellent written and verbal communication skills Demonstrated organizational and time management skills with the ability to prioritize tasks efficiently and effectively Strong executive presence and high EQ. Able to interact effectively with C-level and Board level audiences Proficiency with Google Suite and other relevant software applications Attention to detail and a high level of accuracy  Flexibility and adaptability to thrive in a fast-paced environment  Proactive mindset with the ability to anticipate needs and take initiative Positive attitude and strong work ethic Minimal travel required Hybrid position that will require two in-office days in Little Tokyo, Downtown Los Angeles ** This role will be fully remote in one of the following states  AZ, CA, CO, DC, FL, IL, IN, KS, MD, MI, MO, NC, NJ, NM, NV, NY, OK, OR, SC, TN, TX, UT, VA, WA, WI** What you will get We want you to be an owner in our company and share in executing our vision, so every full-time employee has equity. In addition, we offer competitive market comp, flexible vacation, FSA, medical, dental and vision, 401(k), and an opportunity to work for a uniquely positioned, VC-backed company in a hugely attractive space with significant upside potential. HopSkipDrive is committed to fair and equitable compensation practices. The salary range for this role is 100,000 to 130,000. Final compensation for this role will be determined by several factors such as a candidate’s relevant work experience, skill set and specific work location. The total compensation package for this role also includes equity stock options. Equal Opportunity Employer HopSkipDrive is proud to be an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected class. HopSkipDrive is also proud to operate as a drug-free workplace.