Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.About the TeamWe’re building a destination team serving the destination team! Recently formed, the Office of the CMO (OCMO) oversees, manages and supports operations, programs and engagements (external and internal) of the CMO. This small but mighty team will work closely together with ancillary partners to bring a consistent programmatic approach to all functions of OCMO, forming a hub of operational excellence.About the RoleThis is a great opportunity to join a newly-forming dynamic team in support of the Office of the CMO. We are looking for an experienced, highly-organized, detail-oriented administrative assistant that thrives in a fast-moving, collaborative environment. Your primary role will be to provide administrative support for the CMO, as well as participate as a collaborative business partner with the Office of CMO team.Key responsibilities:Calendar management: Proactively and responsively schedule and coordinate internal and external meetings for the CMO and Office of the CMO.Meeting logistics management: Ensure meetings have appropriate meeting space according to attendee numbers and pertinent links and info for virtual attendees.Assist with meeting management: Work in collaboration with Office of the CMO team to generate meeting agendas, note taking, action-documentation, tracking and follow-up.Catering coordination: Manage ordering and logistics for catering various internal meetings, on-sites, offsites and events.Travel coordination: Research and book air and ground transportation (domestic and international) for CMO. Recommend most efficient, cost-effective, VIP experience options. Expense report management: Responsible for tracking and submitting all expenses for the CMO and submitting accurate reports in a timely manner.Project support: Supporting various projects and programs of the Office of the CMO as needed.Organization and process support for the Office of the CMO: In collaboration with MLT, help create processes and systems to support efficiency and accuracy, including digital filing systems, email DLs, and slack channels. Proactive collaborative participation in the Office of the CMO: Anticipate the needs of the CMO and her team and make suggestions and recommendations to bring increased efficiency and efficacy. Ambassador to the Office of the CMO: Act as a liaison and conduit to the Office of the CMO, participating in pertinent groups and communities to both represent the org and keep us aware of company-wide activities and initiatives.About YouBasic Qualifications:3+ years of executive support and/or project coordination experience, supporting senior level executivesProfessional skill set working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint and SlackOther Qualifications:Ability to put yourself in the executive's shoes and handle the schedule in a way that promotes the most effective use of timeAbility to handle highly sensitive information with discretion, sound judgment, confidentiality, and the utmost integrityStrong critical thinking skills with the ability to work independently with general direction and guidanceStrong written and verbal communication skillsStrong interpersonal skills with ability to navigate relationships with various levels of the business and build Proactive, self-starter with ability to anticipate the needs of the CMO and the OCMO.Ability to thrive in a fast paced, dynamic environment and adapt to changing priorities. Workday Pay Transparency StatementThe annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.Primary Location: USA.CA.Pleasanton Primary Location Base Pay Range: $105,600 USD - $158,400 USD Additional US Location(s) Base Pay Range: $88,400 USD - $158,400 USDOur Approach to Flexible Work With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!
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