Sr Executive Assistant

Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.About the TeamAt Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Executive Assistant will need to navigate ambiguity and multiple priorities.About the Role Workday is looking for a strong, self-starter and highly organized Senior Executive Assistant to join our team. In this role, you will support the Office of the CEO and assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity.  Reporting directly to the Sr. Executive Assistant of the CEO, you will collaborate closely to ensure that all tasks and projects are aligned with the CEO's strategic objectives and priorities, maintaining a proactive approach to anticipate needs and provide timely support.  Workday is a fast-paced growing company, and this role requires the ability to handle ambiguity and multiple priorities. You will have the ability to work independently on projects from conception to completion. The successful candidate must be able to work under pressure and manage a wide variety of activities and confidential matters with discretion. Key ResponsibilitiesIn partnership with the Senior Executive Assistant to the CEO, completes a broad variety of administrative tasks including: Manage CEO’s extremely active and sophisticated schedule, coordinate logistics and scheduling for both internal and external meetings, confirm meetings, gather pre-read materials, and operate as a PoC on questions as needed all while anticipating needs, opportunities and solving for challenges; Process expense reports in Workday and ensure spend is within budget, monitor and predict spending and advise appropriately, ensuring adherence to company policies and timely transaction processing using Workday technology for accurate tracking and reporting;Apply advanced travel logistics skills in booking domestic and international travel (air, hotel, ground), including sophisticated planning of meeting agendas and logistics, building detailed itineraries and ensuring a seamless execution while considering exec preferences and business needs.Develop strong relationships with the Executive Committee, peer EComm EA team and Admin community. Ability to orchestrate events creatively and with limited direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to detail, generating a remarkable experience.Meet deadlines by maintaining an organized approach; prioritizing and coordinating multiple work activities in a fast-paced environment.About YouCapabilitiesHighly motivated/extremely committed – exceptional drive and dedication to the role, proactively seeking opportunities to anticipate needs.Situational awareness – looks beyond task to keep in consideration the stakeholder context, past practices and downstream implications.Detail orientation/meticulousness – careful attention to detail, precision, thoroughness in handling tasks and responsibility.Highly organized – can orchestrate and prioritize multiple activities at once to accomplish a goal.  Uses resources efficiently and effectively.Interpersonal savvy – skilled in building strong relationships, over communicates to ensure others are brought along, maintaining a pleasant interface representing the office of the CEO. Executive presence – consistently conveys authenticity and confidence in interactions at all levels – achieved with emotional resilience, insights, body language and expertise.Navigating ambiguity – ability to operate in the midst of uncertainty, utilizing critical thinking, adaptability, clear communications.Fast learner – quickly gains understanding of org functions, team culture, and executive dynamics Qualifications8+ years of executive support and/or project coordination experience, supporting multiple senior level executives.Excellent skills working with office applications including Outlook, G-Suite and Zoom, including the ability to quickly learn new tools and technologies.Exceptional communication in both verbal and written form – excellent grammar, effective use of words to create professional communications clearly and concisely; ability to effectively communicate and collaborate with a diverse range of people and job functions.Workday Pay Transparency StatementThe annualized base salary ranges for the primary location and any additional locations are listed below.  Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.Primary Location: USA.CA.Pleasanton Primary Location Base Pay Range: $121,700 USD - $182,500 USD Additional US Location(s) Base Pay Range: $103,300 USD - $182,500 USDOur Approach to Flexible Work With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!