Operations Associate IIStatus: Non-Exempt (hourly) Position SummaryThe ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining Maintenance/Logistics Records. Administrative experience preffered.Core Duties and ResponsibilitiesProvides administrative support to ensure efficient office operations.Maintains physical and digital filing systems.Responds to emails and correspondence.Drafts and edits emails, reports, and other documents.Inputs and updates information in databases and spreadsheets.Prepares meeting agendas and takes meeting minutes.Coordinates logistics for meetings.Uses Office software to create and edit documents.Research as requested and compiles and summarizes information for reports or presentations.Works closely with other administrative staff and supports other colleagues as needed.Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.Ensures that deadlines are met and adapts to changing priorities.Presents a positive and professional image for the organization.Education and ExperienceHigh school diploma or equivalent, associate degree a plusPast administrative experience or tenure in an office setting a plusFamiliarity with standard office platforms, such as Microsoft Office and Adobe SuiteData management and entry skills, including the ability to maintain and improve filing systems.Accurate record keeping.Written communication skills.Time management, multitasking, and flexibility.Organizational skills.Accuracy and attention to detail.Supply management and inventory control.Interpersonal skills, professional and courteous demeanor, excellent office, and phone. etiquette, and the ability to diffuse tense situations,Ability to work well under pressure and navigate multiple deadlines.Proactive approach to problem-solving and process improvement.Ability to work well independently and in collaboration with others.
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