Office Coordinator

Clarivate is excited to add an energetic Office Coordinator to join our location in Philadelphia, PA! This role plays a crucial role in ensuring the smooth and efficient operation of the office environment. Utilizing your excellent communication and interpersonal abilities, you will coordinate facility management activities, oversee administrative tasks, and support various functions within the department. The ideal candidate will have strong organizational skills, an excellent customer service focus, and a thorough understanding of office operations and facility management.About You – experience, education, skills, and accomplishments…Bachelor's degree in Business Administration, Facility Management, or a related field AND/OR equivalent experience3+ years of proven experience in a high-level customer service positionProficient in Microsoft Office Suite and facility management softwareIt would be great if you also had…2+ years of office management or facility administration experienceStrong organizational and multitasking skillsKnowledge of health and safety regulations and best practicesWhat will you be doing in this role?...Collaborate with the landlord to ensure the overall functionality and safety of the office spaceCoordinate maintenance and repair services for office equipment and facilitiesOversee cleaning and janitorial services to maintain a clean and organized workspaceMonitor and manage local office security, including access control systems and visitor management processesManage office supplies, equipment, and general office maintenanceWorking with the local administrative team, provide facilities support for meetings, conferences, and events, including room setup and logisticsLiaise with external vendors and service providers to ensure timely and cost-effective delivery of servicesObtain quotes, negotiate contracts, and manage relationships with suppliersReview and approve invoices related to facility management servicesCollaborate with the local site leaders to optimize office layouts and seating arrangementsAssist in the planning and execution of office relocations or expansionsMaintain accurate records of office space allocationsAbout the TeamThe Global Real Estate and Facilities team is made up of 40+ colleagues across 12 countries. We provide day-to-day facility management support, ensure the safety and sustainability of our offices, and provide strategic support and analysis on the effectiveness and utilization of our offices.Hours of WorkThis is a full-time, onsite, position working within commutable distance to our Philadelphia, PA locationClarivate is an Equal Opportunity Employer Vets/Minorities/Women/Disabled