Senior Administrative Assistant

Our CompanyChanging the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands— everything they need to design and deliver exceptional digital experiences. We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours.The Opportunity We are seeking an ambitious and motivated individual to join the Adobe Stock Team as a Senior Administrative Assistant. You will support two Senior Directors and their Engineering & Product Team.We're looking for someone who is a great listener and multi-tasker. You pay attention to detail and work quickly with minimum direction. You enjoy working across organizations and conduct in a professional, efficient, and confidential manner.You proactively bring ideas to the table for team morale and unity.You take the time to better understand the people you work with and therefore can better anticipate their needs.What you'll Do Manage complex calendars, including scheduling meetings and resolving engagements.Coordinate travel arrangements with ability to perceive needs (various time zones, distances, etc.), obtain travel visas and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last-minute changes.Prepare, submit, and track expense reports.Plan and coordinate the logistics for large meetings and group events, off-sites when requested.Work with the leadership team and our facilities team to manage space planning.Act as a back-up to other assistants within the organization.Purchase and track hardware, software, office supplies.Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential nature.Create purchase requisitions and work with the finance department to project expenses.Create & maintain team distribution lists.Coordinate new hire logistics with the hiring manager for the teams, working with Facilities team when needed for seating requirements, working with IT on computer equipment, and overall onboarding supportGreat teammate with strong interpersonal and communication skills.Ability to manage sophisticated assignments, support & own special projects on an as-needed basisWhat you need to succeed BA/BS degree or a minimum of five years related experience in high tech or similarly paced industry.Experience supporting Directors and Senior Directors.Proven mastery of Microsoft Office applications, and Slack.Strong organizational skills, attention to detail and timely follow-through.Experience with cross-functional collaboration across the company.Ability to handle multiple tasks and excel in a fast-paced environment.Flexible, able to deal with change and uncertainty.Strong interpersonal skills; must ensure professionalism and exercise discretion.Confident and have good decision-making skills.Exceptional written and verbal communication skills.Execution and follow through on tasks a must.Ability to work well with all levels of management, staff, and outside contacts.Ability to travel between the San Francisco & San Jose office.If you’re looking to make an impact, Adobe’s the place for you. Discover what our employees are saying about their career experiences on the Adobe Life blog and explore the meaningful benefits we offer.Adobe is an equal opportunity employer. We welcome and encourage diversity in the workplace regardless of race, gender, sexual orientation, gender identity, disability or veteran status.Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $59,300 -- $128,600 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.  Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more. Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.