RFP Writer (K12)

About Presence Presence is the leading provider of teletherapy solutions for children with diverse needs. Through our award-winning technology, Presence connects speech language pathologists, occupational therapists, and behavior and mental health specialists to schools, districts, and organizations nationwide. Our growing network of 2,000+ clinicians has delivered more than 6 million teletherapy sessions to students across 47 states. Presence is backed by Spectrum Equity, TPG’s Rise Fund and Bain Capital Double Impact. We are a majority-female company led by Kate Eberle Walker, an education industry leader, working mom, and author of The Good Boss: 9 Ways Every Manager Can Support Women at Work. We are a remote-first workforce. We place a high value on schedule coordination to stay connected with each other when working in different places, and to create opportunities to engage with each other in person as well. About This Role Reporting to the Senior Director, Business Development & Strategic Initiatives, you will have the opportunity to identify new and upcoming bids, research requirements for the bid, coordinate meetings between stakeholders, draft, finalize, and deliver the RFP. You will be responsible for coordinating the RFP life cycle ensuring responses are researched, well written, accurate, compliant with all requirements, and all RFP activities are completed by the deadline. Role Responsibilities Full proposal management including developing project timelines, establishing priorities and assignments Analyze and comprehend the requirements outlined in the RFP Collaborate with internal teams to gather information and develop concepts Participate and/or facilitate strategy sessions including initial RFP review identifying risks and gaps. Lead the development of viable responses or facilitate the decision not to participate in the bid. Conduct research on the client or project to tailor responses appropriately Gather data on competitors and industry trends to highlight the company’s strengths Develop clear, concise, and compelling content for the RFP response Ensure that the RFP response meets the specified formats and guidelines Coordinate efforts of various team members involved in the response process Review and edit content for clarity, coherence, and compliance with RFP requirements Customize RFP responses to address the specific needs and concerns of each client Highlight selling points and value props of the company Maintain version control of RFP documents and track changes and updates Create and maintain a database of responses to the most frequently requested requirements. Collaborate with sales team to ensure that the RFP aligns with the overall sales strategy Incorporate sales messaging and positioning into the proposal Coordinate with the legal team to ensure the response complies with legal requirements Keep a repository of RFP submissions Maintain version control of the proposal draft Create a compliance matrix when necessary Maintain subscriptions to RFP sites Ensure vendor registration is active for all top school districts Communicate effectively with internal teams to clarify questions and responses Manage RFP production and delivery Coordinate post-mortem reviews to identify winning and losing factors Write clear and concise proposals with a consistent tone Participate in other projects as assigned   Desired Qualifications  3+ years of RFP writing experience A track record of RFP awards/wins within the K12 market is a plus Ability to communicate well with individuals, teams, and cross-departmentally Experience working with G-Suite, Loopio, and other content management systems  Familiarity with the Salesforce CRM and its functionality  Strong interpersonal, problem-solving, critical thinking, and project management skills Excellent work ethic and a commitment to delivering high-value, timely support, and exceptional service Experience with or understanding the K-12 special education market is preferred Results and goal-oriented Primarily a self-starter, but you aren’t afraid to ask for direction Ability to move quickly and adapt Project management capabilities What are some of the benefits we offer?   Comprehensive Medical Coverage include Dental and Vision Flexible PTO 11 Company Paid Holidays  Benefits Package: including 401K savings plan and access to an Employee Assistance Program. $500 home office stipend Paid Life insurance, AD&D. and disability benefits Paid parental and caregiving leave Eligibility to apply for a Professional Development Scholarship.  Inclusive Culture: We are intentional about creating a culture that is fun and inclusive. This role is also eligible to participate in Presence’s equity plan subject to the terms of the applicable plans and policies. An employee’s starting pay will be determined based on job-related skills, experience, qualifications, and market conditions. Base Salary of $85,000, this role is eligible for variable target bonus, with a total on-target earning potential of $92,500. Where is this position located? Presence is headquartered in New York City with our clients located throughout the U.S. This position is remote based in the US and may require travel This position will report directly to the Senior Director of Sales Strategy and Operations All employees commit to being available on-camera for our Core Working Hours, 12:00 pm-5:00 pm EST M-F