Executive Assistant

Your work days are brighter here.At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.About the TeamLove working with people across multiple teams and cultures? This is an opportunity to work with talented, multicultural collaborators responsible for leading departments in the EMEA region, and globally.About the RoleWe are hiring an Executive Assistant in EMEA Marketing to support the Marketing Vice President for EMEA. In this role you will organize, coordinate, assist in team project management, as well as the overall team operations. We move fast, adapt fast and it's critical to be able to handle ambiguity and competing priorities.Key responsibilities include:Run, prioritize and anticipate your VP's day to day schedule, confirm meetings, enter expenses, and attend to other matters as needed.Book domestic and international travel arrangements (air, hotel, ground travel) including assisting with meeting coordination, and create detailed itineraries for executive travel.Plan and coordinate department events, including the management of all meeting details (preparing agendas, preparing presentations, ordering meals, securing space, and inviting attendees).Interact and communicate with employees at all levels and across the organization, including other Workday executives, and outside vendors.Establish processes to make department interactions more efficient and effective; identify business process improvements and make recommendations as appropriate.Coordinate recreational team activities inside and outside the officeTrack and help drive completion of key tasks and follow up with outstanding items.About YouYou are flexible, reliable and professional, and always display a positive attitude. You can handle multiple tasks at one time, your communication and networking skills are outstanding, and you have strong project management skills. A successful Executive Assistant will have a proactive demeanor to provide Senior-level executive support, and will need to be comfortable with ambiguity and multiple priorities. The utmost confidentiality is imperative, as you will be privy to confidential information.Basic Qualifications10+ years of executive support and/or project coordination experience, supporting multiple senior level executives in a face-paced technology environment.BA/BS degree or equivalent practical experience.Personable and exhibits executive presenceOther QualificationsMeticulous with excellent organizational abilities, able to address new situations as they arise.Strong critical thinking skills, proactive and problem solver - takes action with little/no direction, acts on behalf of the Executive. Anticipates what's upcoming and helps executives stay ahead.Works with a sense of passion for the role, and demonstrates flexibilityExceptional written and verbal communication capabilities.Strong capability working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint, Zoom, Google Docs, Google Sheets, and Google Slides.Ability to put yourself in the executive’s shoes by understanding the organization's priorities and handle the schedule in a way that promotes the most effective use of time.Comfortable in a fast-paced technology environment.Our Approach to Flexible Work With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!