Job Summary:Company: EP Republic Ltd (Festival Republic)Location: Grand Canal Dock, DublinReports to: Event ManagerWorking Hours: Monday to Friday 10am – 6pm, with extra weekend working throughout the festival season as required. Work onsite required.Contract type: Fixed term contracts expected duration: 8-10 months.Role DescriptionThe Production Co-ordinator is a key part of the planning team for their events. The main aim of the role is to ensure all infrastructure, contractors and staff are booked and arrive correctly.Who you areYou may have experience in project management; event management; event co-ordination.Competencies / Skills / Knowledge / ExperienceEssentialDetailed project management / planning including joined up thinkingAbility to delegate whist maintaining an overview of the teamAbility to disseminate the correct information to all parties involved in the event Ability to prioritise and meet deadlinesContracting and managing services and staffAnalytical skillsExcellent communication skillsDesirableExperience planning large scale events (5,000 people +)Planning and adhering to a budgetNegotiation and liaison with contractorsWorking under pressure and in pressurised situationsEvent management trainingBehavioursThe following attributes determine how the role will be carried out and are required to be a successConfidence to lead and manageExceptional attention to detail and accuracyLevel-headednessFlexibilityAnticipatory and proactive approach to problem solvingWhat the role includesPreparing specifications for all infrastructure. This would include trackway, big tops, marquees, fencing, barriers, furniture, toilets, showers, plant and machinery, vehicles, cleaning and waste management, radios, telephones, IT, catering, décor, signage, power, water, office equipment etc.Negotiating and agreeing best prices for each contract, raising purchase orders and liaising with accounts over payment schedules.Sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required.Keeping the production schedule up to date throughout the planning processAttending contractor or internal meetings, preparing agendas, minutes and following up on action points as requiredEnsuring all hired in plant and vehicles are correctly insuredRecruiting & booking staff for the production officeAssessing and booking onsite and offsite accommodationCollating and booking all contractors, staff, sponsors, bar/traders etc. requirements onsite and raising any invoice requisition forms for rechargesDealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problemsReconciliation of missing equipment, damaged vehicles and plant post showDealing with insurance claims post showCollecting production and contractor debriefs.Ad hoc tasks as requiredExtra responsibilities during the event onsiteManaging the onsite Production OfficeManaging the distribution of radios and catering vouchers/QR codesOrganising and updating/disseminating running ordersOrganising and maintaining petty cash for the eventPoint of contact for contractor queriesManaging of all contractors, services and staff outlined above including timings.Ad hoc tasks as requiredEqual OpportunitiesWe are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It’s talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.The CompanyFestival Republic is part of Live Nation Entertainment which is the world’s leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.#FestivalRepublicAPPLICATION DEADLINE: 27TH NOVEMBER 2023. We reserve the right to close applications at anytime.
View Original Job Posting