Office Manager

Role: Office Manager  This is an on-site role based in our offices on The Claddagh in Galway City.   About Rent the Runway:  Rent the Runway (RTR)  is transforming the way we get dressed by pioneering the world’s first Closet in the Cloud. Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by inspiring women with a more joyful, sustainable and financially savvy way to feel their best every day. As the ultimate destination for circular fashion, the brand now offers infinite points of access to its shared closet via a fully customizable subscription to fashion, one-time rental or ownership. RTR offers designer apparel, accessories and home decor from 700+ brand partners and has built in-house proprietary technology and a one-of-a-kind reverse logistics operation. Under CEO and Co-Founder Jennifer Hyman’s leadership, RTR has been named to CNBC’s “Disruptor 50” five times in ten years and has been placed on Fast Company’s Most Innovative Companies list multiple times, while Hyman herself has been named to the “TIME 100” most influential people in the world and as one of People magazine’s “Women Changing the World.” About the Job: The primary focus of the Office Manager ' s responsibilities is to ensure we’re providing staff with a smooth operating, hospitable and safe working environment. A highly organised and self-driven manager with wide-ranging responsibility for the smooth running of the office and a key contributor to exceptional employee experience.  The nature of RTR’s business requires a high level of adaptability, good judgement and versatility. While the specific content of your role is clearly defined, the agility of our environment means that the role will evolve and needs a ‘can do’ approach to picking projects up and making them happen. What You’ll Do: General Office Management: Contribute to making Rent the Runway a great place to work by building strong relationships with staff across all departments and ensuring the general standards of management of the office create an environment that fosters collaboration, communication and culture. Talks also include managing our storage rooms, office hygiene, catering, groceries & supplies, stationery, meeting room, set up and clearing etc. Building Services & Maintenance: Manage relationships with building and maintenance suppliers and oversee the maintenance and repair of the building including but not limited to security systems, cleaning, air conditioning, furniture and furnishings, repairs and equipment. Environment: Consideration, planning and management of the environment our employees and visitors experience when they visit our office, from their welcome when they arrive, through to meeting room set-up, catering, AV equipment and overall look of the office.  Expense Management: Oversee the budget for the office, ensuring that invoicing and monthly expense reports are accurate and recorded promptly and reporting on costs related to the office environment & building services as well as staff amenities, events and gifts.  Employee Experience : Coordinate team social & culture events and organise catering if required with assistance from Culture Club members eg;  Team Events, Christmas Party, Community Lunches, Lunch n’ Learn events  Occupational Health and Safety:   Keep a close eye on health and safety making updates when necessary to ensure we are compliant from a health and safety point of view including workplace hazards, Pest control, first aid and fire safety (Fire Wardens, drills and training).   Ensure a robust WHS System is in place and is communicated to all staff. Marketing & Recruitment Events : Help drive communication with external stakeholders. There is also an opportunity for the Office Manager to help drive the RTR and employer brand through marketing activities and recruiting events. Corporate Travel:  Book travel for employees, including flights, accommodations and ground transportation.  About You: 4+ years experience as an office administrator, office manager or related role. Energetic, personable and proficient in office and project management. Proven track record in managing and sourcing suppliers. Experience in a dynamic, fast-paced environment.  Must be tech-savvy and proficient in Google Suite or similar.   Highly organised and professional with exceptional attention to detail.   Proactive and comfortable working autonomously with a drive for results.  Creative problem solver. Adaptable, with a desire to learn.  Understand and follow standard financial processes. Professional knowledge and experience in budget management, invoicing, and expenses.  Receptive and able to manage expectations, clearly communicating work status and updates.  Benefits: At Rent the Runway, we’re committed to the happiness and well-being of our employees and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to: Generous Paid Time Off including annual leave, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family. Universal Paid Parental Leave for both parents + flexible return to work program  - because we know your newest family member(s) deserve your undivided attention. Paid Sabbatical after 5 years of continuous service - unplug, recharge, and have some fun. Competitive Stakeholder Pension - taking care of your future.  Comprehensive health, dental care and dependents care from day 1 of employment - Your health comes first and we’ve got you covered.  Company-wide events and outings - our team spirit is no joke - we know how to have fun! Rent the Runway is an equal-opportunity employer. Following applicable law, we prohibit discrimination against any applicant or employee on any legally-recognised basis, including, but not limited to: gender, marital status, family status, age disability, sexual orientation, race, religion, and membership of the Traveller community. #LI-EM1